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The Download - March 2015

Project Updates

SharePoint 2013 Upgrade and Site Migration

By Eric Lauterbach, Data Center Senior Project Manager

SharePoint Upgrade

In 2014, the Data Center launched an initiative to upgrade our Microsoft SharePoint service. At the time, the county SharePoint sites resided on the 2007 platform. This project has served to upgrade to SharePoint 2013, as well as to address the migration of all existing SharePoint sites to the newer version. The project is well underway, and we hope to have our efforts completed by the end of March 2015.

After the successful establishment of the updated service, the Data Center team has migrated approximately 80% of our SharePoint 2007 sites to the 2013 version. As such, only the migration of the Sheriff's Office, Clerk of Courts, and Treasurer's Office sites remain. The project team continues to work with designated contacts in these agencies to maintain forward momentum, and it is our intention to have the final sites migrated within the next few weeks.

The successful completion of the SharePoint initiative will introduce myriad enhancements and new features to the Data Center's partner agencies. This will provide end users with expanded avenues to share their work, collaborate and interact with others (both within their agency and throughout the county), organize projects and teams in a central location, and access a broad range of beneficial information within the system. To better encapsulate the spirit of the new SharePoint service, it will be rebranded as "FranklinConnect." As the upgrade reaches its conclusion, we look forward to agency users exploring their updated SharePoint sites and discovering the increased potential that the new version has to enhance their business practices.

Agency Spotlight

Recorder's Office Document Imaging Center

Join us for the March Agency Spotlight as we tour the Recorder's Office Document Imaging Center. Learn about the services that the Center offers to assist your agency with the preservation and digitization of records.

Agency Communications

Mitel MiCollab Solution

By Shirley Stephens, Data Center Director of Business Services

Effective collaboration among employees, partners and customers is a critical driver of any organization's success.

MiCollab

Many of us have used GoToMeeting within our agencies to collaborate on various initiatives. Did you know, however, that the County owns its own collaboration software solution, which has the same functionality as GoToMeeting and Web? Mitel MiCollab recently has been implemented, and it is available for use to all County agencies. If your agency is interested in learning more about the features and functionality of this tool, please contact PFM Communications Administrator Zack Fidler at zafidler@franklincountyohio.gov or 614.525.3178 to schedule a demo. A step-by-step instruction sheet can be found on the County Portal as well, through the "Web/Audio Conferencing" link under the My Agency's Links section on the portal homepage.

If users need to join a web conference through the MiCollab solution, a Mitel client application install is required. Users can perform individual installations prior to a conference, or the Data Center can assist with automating a silent install across your entire agency. If you would like to proactively install the client for your users, please contact Data Center CSC at csc@franklincountyohio.gov or 614.525.3282.

Tech Corner

The Next Generation of IT

By David Smalley, Data Center Enterprise Solutions Manager

Next Generation IT

Technology is ever changing and evolving, and it has become ubiquitous in our work and personal lives. Some changes are gradual, while others can be quite rapid. Some may impact small groups, while others leave an impression on the entire world. The Franklin County Data Center is focused on change every day, from small-scale solutions to broad countywide initiatives.

Information Technology is the center and foundation to all computing. A transformation is underway that will impact how computing is achieved in the near future; this is the "Next Generation of I.T." If we separate the concept of "information" from "technology," we must consider what exactly information is. Typically, it is referred to as processed data, which can consist of calculated numbers as well as stored text and images. Now, consider that information (or data) in conjunction with technology.

We, as humans, gather and process most of our information through our senses. Using our eyes and ears to absorb information can be comparable to an audiovisual event, which makes our reception of information a richer experience. This encapsulates the spirit of the "Next Generation of IT": consuming information through technology.

The way in which we experience technology today is primarily behind screens of various sizes and shapes. By taking away the walls and boundaries between technology and people, the delivery of information will provide a richer, vaster experience. One example of this technology is holograms, a composition of light that allows digital assets to be layered over the real world. This invites the user to engage in a more natural method of interacting with data, as opposed to the standard keyboard and mouse, or even over voice recognition. By taking the power of 3D modeling and bringing it to the real world, people will be open to a deeper, richer, and more expansive experience than has ever been realized before.

Organizations are currently researching and investing in holographic technology, which brings them to the edge of the laws of physics and what can and cannot be done with light. This endeavor must be simple and easy, however, to provide a familiar environment. From surgeons to electricians, from fire and protection, to military and government, the implications of holographic technology will be far-reaching. In addition, the everyday home user may have this available for essential needs and uses as well, blending the real world with the digital. This will allow new ways to conduct just about every aspect of computing, ultimately creating expanded avenues for us to share, work, collaborate, create, explore, teach and interact with each other.